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THE UTAH EMERGENCY MANAGEMENT ASSOCIATION BY-LAWS
ARTICLE I. NAME AND TERRITORIAL LIMITS
Section A. The name of this organization shall be the Utah Emergency Management Association (UEMA).
Section B. The territorial limits of UEMA shall be the territorial limits of the United States of America.
ARTICLE II. PURPOSE
Section A. The purpose of UEMA shall be to:
1. Promote the improvement of the emergency management planning process.
2. Foster professionalism and encourage continuing education in emergency management within government, military, and private sector.
3. Provide considered and constructive support of the programs of the Federal Emergency Management Agency, (FEMA) and/or their successor Agencies.
4. Provide a forum for professional education issues.
5. Establish the association members as a resource for all agencies across the State.
Section B. UEMA is a not-for-profit association as specified in Section 501(c)(3) of the Internal Revenue Service (IRS) Code.
ARTICLE III. VOTE ELIGIBILITY AND QUORUMS
Section A. Those eligible to vote are those members as defined in Article IV.
Section B. A quorum shall be present at any membership meeting, at which business, which requires a vote, is conducted. A quorum is considered to be not less than fifteen percent of the current paid membership.
ARTICLE IV. MEMBERSHIP
Section A. There shall be the following classes of membership:
1. ACTIVE MEMBERS - All persons with an interest in emergency management will be considered for membership upon payment of the prescribed dues. UEMA membership includes voting rights and eligibility to hold office.
2. CORPORATE MEMBERS - Organizations, societies, political jurisdictions, or single individuals who have contributed an annual or lifetime gift. This class of membership is entitled to one vote per corporation or entity.
3. HONORARY MEMBERSHIP - An honorary membership may be bestowed at the discretion of the Board of Directors. This class of membership is NOT entitled to vote or hold office.
ARTICLE V. DUES
Section A. Annual dues in the UEMA shall be as follows:
1. The annual dues shall be recommended by the Board of Directors and approved or determined by the membership at the Annual or Special Meeting.
2. All annual dues shall be due on or before January 31 of each year.
3. If annual dues are not paid by April 1, the member shall be considered suspended.
4. New members who join before April 1 pay the full annual rate. New members, who join after April 1, may pay at a pro-rated monthly basis for the balance of the year.
5. All dues shall be paid to the Treasurer-who shall provide a receipt so that all payments have a written record.
ARTICLE VI. MEETINGS
Section A. The general membership of UEMA shall meet at least annually. The Board of Directors shall set the time and place of the annual meeting.
Section B. Special Meetings of UEMA may be called at the discretion of the President, the Board of Directors, or by written petition of a minimum of eight members. The eight members must represent members from at least four different agencies or organizations.
Section C. All members shall have prior notice at least 30 days in advance of all Annual Meetings and 10 days for Special Meetings.
ARTICLE VII. BOARD
Section A The Board of UEMA shall consist of the following elected positions, President, President-Elect, Secretary, Treasurer. All terms are one-year with the exception of the Secretary and Treasurer who will be elected for two-year alternate terms.
Section B. The governing body of UEMA shall be a Board of Directors.
Section C. Board of Directors shall consist of elected and appointed Board members and immediate Past-President. Appointed Board positions are, DESHS Liaison, Public Relations, Publications, Training and At-Large.
Section D. The President shall be the Chairman of the Board.
Section E. All vacancies in the Board of Directors, with the exception of the immediate Past-President and the President-Elect, will be filled by appointment of the President, with the consent of the Board of Directors, (with the exception noted in Article VIII Section E-4).
ARTICLE VIII. DUTIES OF BOARD MEMBERS
Section A The President Shall:
1. Preside at all regular and special meetings of UEMA, the Board of Directors or Committees, as required, or as provided by these by-laws.
2. Approve all payments by the Treasurer.
3. Perform such other duties and discharge such responsibilities as are consistent with his/her office. The President shall not be elected to more than one (1) consecutive term.
4. Appoint a member from the eligible members present, who shall examine the records of the Treasurer before the close of the Annual Meeting and before they are surrendered to the newly elected Treasurer. A report of finding(s) will be made to the assembled membership
5. Determine the order of business for all meetings of the organization.
6. The President may serve as ex-officio member of all committees.
Section B. The President-Elect Shall:
1. Perform the duties of the President in his/her absence.
2. Perform such other duties as the President may assign.
3. Work closely with the Treasurer to ensure all clerical and financial transactions are executed in a timely manner.
Section C. The Executive Secretary Shall:
1. Keep minutes of all meetings of UEMA and the Board of Directors and mail or otherwise distribute copies of the approved minutes to those entitled to receive them.
2. Mail or otherwise distribute notices of all meetings to those entitled to receive them.
3. Maintain all organizational paperwork required by the State of Utah.
Section D. The Treasurer Shall:
1. Keep a record of membership and all dues and monies collected.
2. Collect all dues, issue membership certificates, and notify suspended members.
3. Keep accurate records of all monies received or expended by UEMA.
4. Maintain and make deposits to the UEMA checking and/or savings accounts and issue checks to pay the expenses of UEMA.
5. Surrender the records of UEMA to the Board of Directors for audit, at the conclusion of his/her term of office.
6. Furnish, at the expense of UEMA, such bonds as the Board of Directors shall require.
7. Prepare budget proposals and financial statements for the Annual meeting and as otherwise requested.
Section E. The Immediate Past-President Shall:
1. Act as an advisor to the President.
2. Install the newly elected and/or appointed Board members and committees.
3. Perform such other duties and responsibilities as required by UEMA.
4. In the absence or unavailability of the Immediate Past-President the President may designate a member subject to approval by the Board of Directors.
ARTICLE IX. AMENDMENTS
Section A. Amendments to the by-laws may be made by a quorum vote of the members present at the Annual, or at a Special Meeting. Votes will also be solicited by mail or electronic means and included in the total vote at the above meetings. In the absence of a quorum determined from the total votes by those present and those who have voted by mail or electronic means, no amendments may be approved. All votes must be received by midnight the day before the meeting.
Section B. A copy of any proposed changes to the by-laws shall be mailed or distributed by electronic means to the membership.
Section C. Emergency change of by-laws may be approved at the Annual Meeting or at a Special Meeting, which has been called as outlined in Article VI Section B.
Section D. Minor word or typographical changes or corrections in the by-laws may be made by the Board of Directors to clarify inadvertent grammar or typographical errors, which do not affect the original intent of the by-laws. Such corrections or changes must be announced at the next regular meeting.
ARTICLE X. PARLIAMENTARY AUTHORITY Modified Robert's Rules of Order shall apply to all matters or procedures not specifically covered by these by-laws.
